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Samoa Pathway - outcome document
[Samoa Pathway]
SIDS Action Platform
The SIDS Action Platform has been developed to support the follow up to the Third International Conference on Small Island Developing States (SIDS Conference), including through a partnerships platform, a partnerships framework, and a UN Implementation Matrix. [Click to view]
Criteria and Guidelines for Organizers of Side Events at the Conference in Samoa
  • Side events sponsored by Governments, UN system and other Inter-Governmental Organizations as well as Major Groups, will be organized daily in the Faleata Sports Complex, in the margins of the official meetings of the 3rd International Conference on SIDS.
  • The proposed side event should be relevant to the main theme "The sustainable development of small island developing States through genuine and durable partnerships" of the Conference, reflecting an approach to sustainable development that integrates its economic, social and environmental dimensions. The side event should constitute a potential contribution to the outcome of the Conference.
  • In order to ensure that as many organizers can be involved as possible, side event proposals should be based on collaborative partnering and involve several co-organizers.
  • One of the co-organizers of the proposed side event should be designated as a lead organizer. A co-organizer cannot be designated as a lead organizer of more than one side event.
  • The Secretariat will prepare a comprehensive programme of side events and daily updates to be posted on this website (Conference website).
  • Publicizing a side event is the responsibility of its organizers. The Secretariat will not produce fliers, distribute notices, or run other publicity efforts for side events. Organizers are encouraged to refrain or extremely limit the amount of information materials including flyers, brochures and publications.
  • Side events are open to all accredited and registered participants. Organizers of closed events or invitation only events aiming for an exclusive audience are advised to obtain alternative locations.
  • The Secretariat will make every effort to accommodate all eligible requests for side events. However, due to the high level of demand expected for side events during the Conference, it might not be possible to accommodate all requests in the Faleata Sports Complex. Organizers proposing events that are of a more technical nature or that are not directly related to the above criteria are invited to submit a proposal for a parallel event using the online request form http://www.sids2014.org/parallel. The parallel events will be held outside the Faleata Sports Complex, in select locations in Apia, and will be coordinated and managed by the Government of Samoa in collaboration with UNDP.
General UN Rules Governing Side Events
  • All entities proposing a side event must be accredited and registered to the Conference. For more information please click here: http://www.sids2014.org/index.php?menu=1525
  • Side event organizers can request equipment and services needed for their event, specified in the online request form. There might be charges for the related services which the event organizers must be prepared to cover.
  • Organizers should plan to hold their event in English or make their own interpretation arrangements as interpretation services are not available for side events.
  • The sale of printed materials or any goods on UN grounds during the side events or at any other time is strictly prohibited.
  • Side event organizers are advised not to set up displays or put up posters on meeting room walls during a side event or at any other time to avoid removal and eventual loss of their materials.
  • Food and beverage are strictly prohibited in the UN meeting rooms. Activities that involve food or beverage, such as receptions and cocktails, are allowed only in the designated areas and must be arranged directly with the Samoan catering services. The Secretariat will not facilitate such arrangements. For questions about catering services in Samoa, kindly contact Mr. William Nickel at: nickel@un.org.
  • It is the responsibility of the side event organizers to make their own arrangements regarding ground passes, including for individuals, invited as speakers or guests.
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